Accounts Payable Specialist

Healthgram is seeking a detail-oriented and organized candidate to serve as an Accounts Payable Specialist in our growing Accounting team. This specialized role will focus heavily on the accurate creation of system payables and the meticulous generation of remittance information.

Before submitting your resume, please take 10 minutes to complete our two-question personality survey using this link: Culture Index Personality Survey

 

Job Summary

The ideal candidate will be responsible for transforming raw financial data, invoices, and payment remittance into standardized accounting transactions. Your primary goals will be to:

  • Create transaction records and remittance files that are pristine, compliant, and structured.
  • Ensuring prompt and accurate payment to vendors.
  • Prepare reports for end-of-month financial reporting and reconciliation details.

 

What the Accounts Payable Specialist can expect to do:

  • Payable Creation & Data Entry
    • Review and verify accuracy of payables in the ERP system with 100% accuracy.
    • Verify 3-way matching by cross-referencing client invoices, GPR system, and payables report.
    • Maintenance of Vendor profiles and proper record keeping, including updating banking information and tax documentation (W-9s).
  • Remittance & Payment Processing
    • Generate and audit comprehensive remittance advices for ACH, wire, and check payment batches.
    • Creation and delivery of remittance backup to vendors.
    • Compile, format, and structure transaction data to assist leadership with monthly cash-disbursement reporting.
  • Reporting & Compliance Audit
    • Identify and resolve missing payment or remittance issues.
    • Prepare routine ledger transaction summaries for the senior accounting team during month-end closing cycles.

 

What the ideal candidate will bring:

  • Experience: 1 to 2 years of professional office, clerical, or accounts payable experience.
  • Education: High School Diploma or GED required. No formal accounting degree is necessary; comprehensive on-the-job procedural training will be provided.
  • Technical Skills:
    • Proficiency with Microsoft Excel.
    • Comfort navigating accounting databases or ERP systems (QuickBooks or comparable accounting software systems, AvidXchange, or healthcare claims and payments systems experience is a major plus).
  • Core Competencies:
    • High-speed, highly accurate alphanumeric data entry.
    • Ability to effectively and professionally communicate with vendors.
    • Creation of accurate reports in a presentable format for analysis.
Apply